Event Services

Classroom Rental Policy

General Assignment classrooms each belong to Group 1, Group 2, or Group 3. Each group type has different reservation policies which are designed to provide venue options for as many user groups as possible. Each group contains classrooms of various sizes and setup types. A large portion of the total general assignment classroom portfolio is classified as “Group 1” which are available at no-charge for most academic activities.

You can find the list of rooms and their corresponding group here.

Group 1 Classroom

Group 1 classrooms are standard general assignment classrooms with basic features. The following general policy applies to G1 classrooms.

  • Available for departmental academic events at no charge for most use.
    • Fee-based activities require standard room reservation rates.
    • Reasonable restrictions may be enforced to ensure equitable access for all users.
  • Available for standard building hours only. Special exceptions are to be coordinated between requesting party and individual building management teams.
  • Repeated short-notice cancellation or booking no-show may result in temporary suspension of ability to request space.
  • Available for Registered Student Organization (RSO) meetings for one (1) booking per week for up to two (2) hours. RSO must be in good standing with the Student Activities Office.
    • Additional meeting hours may be requested after the quarter is underway.
  • Event support is limited to restoring basic room functionality. No support is available for 3rd party AV.
  • At Event Services discretion, rooms will be made available to non-UW groups at standard rental rates during non-peak times. 

Group 2 Classroom

Group 2 classrooms may have additional technology options and/or updated furniture. The following general policy applies to G2 classrooms.

  • Available for departmental and student group reservation at discounted UW room rental rates.
  • The opportunity may exist for after-hours and weekend events. 
  • Event services may provide room support based on staff availability.
  • Available to non-UW groups for rental at standard rates.
  • Specific core academic activities may be exempt from room charges. 

Group 3 Classroom

The following general policy applies to G3 classrooms.

  • Available for departmental and student group reservation at discounted UW room rental rates.
  • Most after-hours and weekend events are permitted – Event Services to coordinate with building management staff. 
  • Event Services will provide room support as staffing allows.
  • Available to non-UW groups for rental at standard rates.