External Request Process

The following reservation process applies to most external requests:

STEP 1

REVIEW ROOM OPTIONS

Visit our Space page to find detailed information on rooms managed by Event Services.

Spaces

STEP 2

REVIEW ROOM RATES

Rooms rates vary depending on size, location, and amenities.

Rates

STEP 3

SECURE A USE OF UNIVERSITY FACILITIES (UUF) SPONSOR

You will need to secure an authorized University sponsor. The purpose of the University sponsor is to ensure that UW-operated facilities are reserved primarily for activities related to educational use. A sponsor is required if the event’s organizers or attendees are not limited to UW students/faculty/staff.

UUF Information

STEP 4

SUBMIT A ROOM REQUEST

External Room Request Form

STEP 5

COMPLETE CONFIRMATION DOCUMENTS

Depending on event details, additional steps such as signing a reservation confirmation (estimate), providing payment information, and/or completing additional forms (Use of University Facilities (UUF), Alcohol Service Request (ASR), Food Permit) may be required at this time.

Event Resources & Forms

OTHER INFORMATION

You may be required to secure a Tech Key/Card from the Academic Technologies Help Desk for reservations outside of Kane Hall.
External clients are not eligible to contract with 3rd party AV companies. AV use is limited to what is available for rental by Event Services.
External clients may be required to have a site visit before confirmation of their event.